Florida State / College of Law / Technology / Information for Faculty and Staff / Email

Email

Starting April 11, 2011, new myFSU (@my.fsu.edu) accounts will gradually replace the current JES email system (@fsu.edu) for all students, alumni and employees. All JES email addresses/aliases (@fsu.edu) used by students, alumni and employees will be forwarded to the new myFSU account (@my.fsu.edu) until December 19th, 2011, at which time they will be deleted. For more information concerning receiving your myFSU account, please refer to http://fsu.edu/myFSU.

Administrative (@law.fsu.edu) Email accounts are available only for employees with USPS, OPS or A&P status. Student workers, Graduate Assistants and Adjunct Faculty can receive special administrative (@law.fsu.edu) email accounts when requested.

Email Quota

The Email quota is how much space is available in your Exchange mailbox. There are three quota levels:

  • Issue warning: The maximum storage limit in kilobytes (KB) before a warning is issued to the mailbox user. If the mailbox size reaches or exceeds the value specified, Exchange sends a warning message to the mailbox user.
  • Prohibit send: If the mailbox size reaches or exceeds the specified limit, Exchange prevents the mailbox user from sending new messages and displays a descriptive error message.
  • Prohibit send and receive: If the mailbox size reaches or exceeds the specified limit, Exchange prevents the mailbox user from sending new messages and won't deliver any new messages to the mailbox. Any messages sent to the mailbox are returned to the sender with a descriptive error message.


  • To prevent from reaching the quota you should continually archive your email. Archiving your email to your personal network share (H: drive) will ensure that your email archive is included with the routine backups.

    Large Attachments

    The size limit for attachments on the Exchange e-mail servers is approximately 20 MB. Attachments exceeding 20 MB will automatically be removed from any e-mail sent or received on the Exchange servers. Compression format files (such as .rar, .tar.gz, .zip, .gzip, or any other archive file) will be stripped from e-mails if they contain an .exe file or another potentially dangerous file type.

    In lieu of sending large attachments and potentially exceeding the quota of your mailbox, consider using the FSU Dropbox Service. Email messages with large attachments can wreak havoc on email servers and end-users' computers. Downloading such email message can take hours on a slow Internet connection and block any sending or receiving of messages through the duration. In some cases, the download will fail repeatedly, breaking the recipient's ability to receive mail at all. Also, Internet email clients add considerably to the size of the file being sent. For example, saving an Outlook message with an attachment adds up to 40% to the file's size. To share files larger than 1MB, use the FSU Dropbox Service to temporarily make a file (or files) available to another user across the Internet, in a secure and efficient manner.

    FSU Dropbox Service

    Email Clients

    These are the programs used to check your e-mail. They include Outlook, Mobile Devices, Thunderbird, Entourage, etc. Navigate this section to learn how to configure the client application you are using.

    You can also check your e-mail via the web. Log on at http://exchange.fsu.edu to check your Exchange (@law.fsu.edu) email.

    Email Retention Policy

    You keep your myFSU (@my.fsu.edu) account for life, however, you may only keep your Exchange (@law.fsu.edu) account for at least 6 months after you leave FSU (you are no longer an employee and not an FSU Retiree). If you have been gone for 6-9 months and have not accessed your account for 30 days, your account will be deleted. You will receive a notice email approximately two weeks before your account is to be deleted, giving you time to forward the email address to another personal email account.